Some tips for using the Electronic Evaluation System (EES)
Raters must maintain a credible RATER PROFILE. Your Rater Profile is UN-CONSTRAINED, meaning you can give as many “FAR EXCEEDS” ratings as you like. However, your “Rater Tendency,” or rating history for each grade they rate, is maintained within the EES. It follows a rater through their career and while not constrained, will affect how an evaluation is looked at; e.g. if a Rater only gives “FAR EXCEEDS” to certain grades (from SSG-CSM/SGM), it will give less weight to their comments on a particular evaluation.
Senior Rater Profile. You Senior Rater Profile is CONSTRAINED, meaning you are limited to marking 24% of SSGs-CSM/SGM (, “MOST QUALIFIED.” There is a “Silver Bullet Exception,” meaning with immature profiles (under 5 evaluations) 1 of the first 4 NCOERs can be given the “MOST QUALIFIED” ranking.
- Bullet comments. Bullet comments are mandatory regardless of the ratings given (at least one bullet will be entered in each block of a through f). Standardized rules apply to bullet comments on DA Form 2166–8. Bullet comments will—
(1) Be short, concise, to the point. Bullets will not be longer than two lines, preferably one; and no more than one bullet to a line.
(2) Start with action words (verbs) or possessive pronouns (“his” or “her”); personal pronouns (“he” or “she”) may be used; use past tense when addressing how the NCO performed and his or her contributions made during the rating period.
(3) Be double-spaced between bullets.
(4) Be preceded by a small letter “o” to designate the start of the comment. Each bullet comment must start with a small letter unless it’s a proper noun (name) that is usually capitalized.
(5) Support the box checks by rating officials.
(6) A specific example can be used only once; therefore, the rater must decide under which responsibility the bullet fits best (or is most applicable).
Other Notes (these may be unit specific and may not apply to all BNs; check your local CSM guidance to be sure):
-Do not copy bullets from year to year.
-Do not use Soldier’s name in the bullet, but DO use other’s names if applicable: “recognized by MG Smith, Commander 1 ID, for excellence”
-Numbers; 1-10, write them out (e.g. one, two, ten). 11 or higher, write the number; e.g. 11, 15, 105. Exception, when a 1-10 is WITH an 11 or higher; e.g. “5 tool kits with 20 tools each.”
-NO PERIODS at the end of the bullets
-Fashion the bullet to the Soldier; double check use of “he/his” vs. “she/hers.”
-School/Course Comments: Bullets about how a Soldier did in a school or course are ONLY allowed if that school did not produce an AER/DA Form 1059.
-Awards: Awards and/or special recognition received during the rating period may be cited in evaluation comments (for example, “received the Humanitarian Service Medal” or “named the NCO of the Year”).
NEGATIVE COMMENTS: (see sections)
-DO NOT put a negative comment unless it has been verified and there is counseling to back it up (except in the rarest circumstances).
-References CAN be made to the following (if verified) in Part IV, V or any NCOER Enclosure:
- Cited for or received a DUI - AWOL - Arrested
- Tested positive on urinalysis - Apprehended - Incarcerated
- Criminal incident - Fraud - Desertion
- Dropped from the rolls
- Violated AR 600-20 (fraternization or similar regulatory noncompliance)
- Senior rater may recommend/request discharge, separation or QMP
-References CANNOT be made to the following in Part IV, V or in any NCOER Enclosures:
- Anything pending (might want to hold off and do an extended annual)
- Letter of Reprimand - Letter of admonishment - Flagged
- Court martial - Reduction - Civil Trial
- Reenlistment or letter of declination (same as bar)
- Article 15 (but you can include what the ART 15 was for, e.g. AWOL, negligence, etc.)
-Not meeting UNIT APFT standards
From DA PAM 623-3, pg. 46:
The user may enter up to five lines of text and spaces in BULLET FORMAT to comment on the Rated NCO’s overall performance during the rating period as compared to all NCOs in this grade the Rater has ever rated. A common error is when Raters comment on future potential.
Senior Raters comment on potential.
•Focus on specific, quantifiable performance –
•Identify what a NCO did and how well they performed
•Quantify and qualify performance
•The Rater is the first individual to assess and write comments.
•Comments should explain what the Rated NCO did and how well he/she performed.
•A laundry list of superlatives is not helpful to selection boards – more is not necessarily better.
•Selection board members use the Rater’s comments in their file deliberations when they are looking for in-depth information on the Rated NCO’s performance.
•In the event the Senior Rater does not meet the minimum time requirements, then the Rater’s comments are the sole basis for assessing the Rated NCO.
•Rater Overall Performance section −Must include comment(s) concerning Rated NCO’s overall performance
Key information includes the following:
•Rater Tendency Label – the value below each box equals the overall history of those ratings in this grade
•Rater Tendency (i.e., rating history) will be viewable within the Evaluation Entry System (EES) by the Rater’s Rater and Senior Rater
Per DA PAM 623-3, Senior raters comment on the rated NCO’s POTENTIAL, and comments are mandatory. Bullet comments are prohibited. Simply stating concurrence with the rater’s evaluation does not fulfill the intent of this paragraph.
Comments in the senior rater box include comments:
• When the senior rater has not been in the position the minimum number of days necessary to evaluate the rated NCO, he or she will enter the following statement in part V, block b: “I am unable to evaluate the rated NCO because I have not been the senior rater for the required number of days.” In these cases, all other entries in part V, blocks a, b, and c will be left blank. Use the Wizard application to automatically enter the appropriate statement in part V, block b, if he or she is unable to evaluate the rated NCO.
• On unusual about the DA Form 2166–9–1 will also be noted here (for example, APFT and height and weight data or explanatory comments, if not included; lack of rated NCO’s signature; signatures are out of sequence on the report).
• On any substantiated SHARP, EO, and/or EEO complaints resulting from an AR 15–6 investigation or other official investigation by military or civil authorities, the senior rater will annotate a separate comment “does not support SHARP, EO, and EEO.” This occurs if the rated NCO: (1) committed an act of sexual harassment or sexual assault; (2) failed to report a sexual harassment or assault; (3) failed to respond to a complaint or report of sexual harassment or sexual assault; (4) retaliated against a person making a complaint or report of sexual harassment or sexual assault.
• Addressing the lack of a rated NCO’s signature on the NCOER. Use the Wizard application to enter appropriate statement. A report stating that the NCO cannot sign due to CAC issues is unacceptable and such reports will not be processed. The report will not be delayed because it lacks the rated NCO’s signature.
• If the senior rater’s evaluation is based on infrequent observation of the rated NCO.
Potential comments should primarily focus on the rated NCO’s potential for promotion, command, schooling (military and civilian), broadening assignments, successive duty assignments and level of assignments, and/or retention, when applicable.
• SGT Smith’s has strong potential; promote to Staff Sergeant now. Assign as MP Squad leader immediately, and send to ALC as soon as possible. He will continue to succeed and will make an outstanding squad leader. Every effort needs to be made in order to retain Soldiers like him.
• SFC Smith is a stellar NCO, and will absolutely be a CSM someday. Promote now and send to Non-Lethal Weapons Trainer Course immediately. Afford him every opportunity to complete his college education.
• SGT Smith will make an outstanding Staff Sergeant. Send to ALC when eligible, promote when ready. She has unlimited potential and will excel in any duty position. SGT Smith’s APFT performance is improving and on track to meeting the standards soon.
Narrative Examples (for a less than stellar NCO):
• SSG Smith’s needs to take personal initiative to bring himself to the competency level of his current rank. He should not be sent to any military school until he has addressed his shortcomings. Unless SSG Smith takes steps to improve, he should be allowed to ETS without effort to retain.
• SGT Smith will excel in the NCO corps and should be considered for promotion after additional training and experience. He should be sent to his next level NCOES when eligible. SGT Smith should be able to handle additional responsibility after some mentorship and schooling.
ELEMENT IDEAS (the bullets are simply to keep them separate; remember that this should be a NARATIVE)
TRADOC NCOER Training
Members of U.S. Army Human Resources Command conducted noncommissioned officer evaluation report training for all Soldier and civilian supervisors at Fort Eustis, Virginia, July 16, 2015. The training covered the forms' evaluation policy updates, maintaining and forecasting senior rater profiles and use of the Entry Evaluation System, or EES, that captures the changes.
What's Changing on the New NCOER?
A 30 minute video on module 3 of what is changing on the NCOER.